Student Visa Info
Required Documents for a CoE:
The documents required to get a CoE differ depending on your financial condition. Please carefully prepare the necessary items and send them by attaching them to the email to be checked by IUJ-OSS staff.
Note for Filipino, Nepalese and Vietnamese nationals: Tuberculosis Clearance Certificate
In addition to above, if you are a citizen of the Philippines, Nepal, or Vietnam and plan to enroll in IUJ after 2025, please be sure to check the following web page and complete the necessary procedures.
About Pre-Entry Tuberculosis Screening (JPETS)
The Japanese government will introduce Japan Pre-Entry Tuberculosis Screening (JPETS) for mid- to long-term visitors from certain countries from 2025. Those who are eligible will not be allowed to enter Japan unless they follow the prescribed procedures.
Explanation of Each Document noted above
1. Application form
Please fill out the application form by typing and send it back to the OSS via email (oss@iuj.ac.jp) by the deadline instructed by the OSS.
Please refer to the samples of how to fill out the application form when filling it out.
- Note to students whose names include characters other than Roman letters A-Z (also referred to as Classic Latin characters): Please write down your “Name” using alphabet (Roman) characters exactly as it appears in the machine readable part of your passport in the item 3 (Name) in the application form. Please do not use non-Roman alphabet characters such as ë, ä, ö, ů, ĕ and etc.
2. Copy of your passport
Please send a clear copy of your identification page(s) with your photo, date of birth, place of birth, validity date, and passport number. If your passport is NOT valid for more than after arriving at IUJ, you can apply for a CoE saying you are processing for renewal, but ensure you have it renewed or apply for a new passport as soon as possible. We request this because the entry requirement specifies that it must have a validity remaining approximately six months.
3. Copy of Passport page of immigration history if you have immigration history to/from Japan
As the Immigration Office keeps records of your immigration and travel history to Japan, it’s crucial to provide accurate information when applying for your CoE through a proxy. Please be aware that incorrect information on your application form might fail to obtain your CoE.
4. Your clear photo data (below 50KB)
It needs to be 4cm（ long） × 3cm （wide） size and taken within six months. And its background (including shadows) has to be white.
The Immigration Office generally requires that photos be taken without a hat. However, you may submit a photo wearing a hat if you have valid reasons, such as religious or health considerations.
Please refer to the website of the Immigration Services Agency
6．Extra documentation on financial backing (Plus Birth Certificate and Statement )
If you are self-sponsored or awarded/nominated for a scholarship that does not cover a monthly stipend, you must prove that you have sufficient funds to cover the expenses during your stay at IUJ by providing the bank statement.
7. Tuberculosis Clearance Certificate (for Filipino, Nepalese and Vietnamese nationals)
The Japanese government will introduce Japan Pre-Entry Tuberculosis Screening (JPETS) for mid- to long-term visitors from certain countries from 2025. Those who are eligible will not be allowed to enter Japan unless they follow the prescribed procedures.
If you are a citizen of the Philippines, Nepal, or Vietnam and plan to enroll in IUJ after 2025, please be sure to check the following web page and complete the necessary procedures.
About Pre-Entry Tuberculosis Screening (JPETS)
The Immigration Office does not indicate exactly how much money is sufficient. According to our experiences, however, your CoE application is most likely to be accepted if you (or your sponsor) maintain the balance as in the table below:
Note to applicants nominated to the ADB, KMMF, AEON, JERA, Mitsubishi UFJ and Mitsui Scholarship:
The results of the scholarship you are applying for will be announced after the CoE application period. Therefore, please complete the application form and prepare the necessary documents as a nominated student. Please also make preparations in case you are not selected for the scholarship.