IUJ ALUMNI RELATIONS – INFORMATION PRIVACY POLICY
IUJ Alumni Relations is committed to protecting the privacy and personal information of all members of the IUJ alumni community. This policy outlines how alumni data is collected, used, stored, and accessed within our alumni platforms (Official Database and Online Directory) and services.
Information We Collect
We maintain basic alumni information such as contact details, graduation year, program affiliation, and professional and personal updates voluntarily provided by alumni. This information is used solely to support alumni engagement, networking, and communication.
How Your Information Is Used
Alumni data is used for purposes directly related to IUJ community activities, including:
• Maintaining accurate alumni records
• Facilitating networking and communication among alumni
• Sharing IUJ news, events, and opportunities
• Supporting institutional planning and outreach
We do not use alumni information for commercial purposes.
Access to Your Information
Access to alumni data is strictly limited to:
• Registered alumni users of the IUJ alumni platform – IUJ Alumni Online Directory
• Authorized IUJ staff whose roles require access for alumni relations or administrative purposes, and who received special training on information privacy laws and handling data.
All users with access are expected to handle information responsibly and in accordance with IUJ’s confidentiality standards.
No Third Party Sharing
IUJ does not sell, rent, or share alumni information with third parties. Data is never disclosed to external organizations, vendors, or individuals unless required by law or explicitly authorized by the alumnus.
Data Security
IUJ takes reasonable measures to safeguard alumni information from unauthorized access, misuse, or loss. Our systems are monitored and maintained to ensure secure handling of all personal data. IUJ implements organizational, technical, and physical security measures to protect personal information, including access controls, staff training, secure servers, and monitoring systems.
Retention Period
Information on IUJ Alumni will be permanently kept as part of the institutions academic programming and offerings. What is available for other alumni to access through the Online Directory is controlled by the individual alum. See below.
Your Choices and Updates
Alumni may request updates or corrections to their personal information at any time. An option to keep information out of the online directory is available at any time. Requests can be made through the IUJ Alumni Online Directory or by contacting IUJ Alumni Relations directly by email, phone or in person.
New User Registration requires new users to sign up with their DOB, primary email, IUJ program and year of graduation, and a password. Only if all information is accurate will the staff approve access. When making updates online, the Primary Email address as registered with campus, and your registered password are used to verify your identity after the New User Registration process has been completed. Password reminder services are available online.
Personal Information Handling Business Operator
International University of Japan (IUJ) acts as the Personal Information Handling Business Operator under the Act on the Protection of Personal Information (APPI).
More Information and Support
For concerns, inquiries, requests for updates, please contact
IUJ Alumni Relations Office
• alumni@iuj.ac.jp
• +81 (0)25-779-1438
• Updates may be made online at https://www.iuj.ac.jp/alumnidb/
o Please allow 3 business days for information to be reflected on the IUJ Alumni Online Directory, accessible only by other alumni registered, and relevant IUJ staff. As noted above.